Job Description

Executive Assistant - West LA



Date Posted:


Employment Type:



Thomas Brunner

Recruiter Email:

Job ID:

JN -052021-14535

Job Description

AVID Technical Resources is seeking an Executive Assistant to work at a Higher Education Client in West Los Angeles

  • Assist in day-to-day operations of the executive office
  • Maintains a busy daily calendar, scheduling meetings/appointments
  • Plan logistics for executive meetings, sessions, and social functions etc. including room/venue reservations, transportation, and food orders
  • Answer, screen, track calls and provide general administrative support
  • Conserve executive’s time by reading, researching, generating POV’s, etc.
  • Maintain and organize filing systems and electronic documents, as well as the existing contact lists
  • Establish and manage key vendor relationships
  • Keep apprised & updated on new regulations, company policies & procedure
  • Run errands as needed
  • Take notes during meetings
  • Participate as a flexible member of the Shared Service team
  • Uphold a strict level of confidentiality
  • Other duties as assigned by supervisor
  • High School Diploma or Higher
  • Punctual, enthusiastic, motivated self-starter who takes initiative and is willing to learn
  • 2+ years of experience working in a high-pressure, fast-paced environment
  • Responsible, reliable, professional, enthusiastic with a positive and friendly manner in person and on the phone
  • Exhibits professionalism and composure in stressful situations and in meeting short deadlines
  • Strong attention to detail; highly organized, able to prioritize tasks and handle frequent interruptions in workflow
  • Solid Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
  • Strong communication skills
  • Ability to work in a team environment with a diverse group of staff is essential

About AVID Technical Resources:
AVID (Applications, Voice, Internet, Data) Technical Resources is a contract and permanent IT recruiting company. Headquartered in Boston with 9 offices around the US, AVID specializes in placing information technology professionals with either an Infrastructure Support or Applications Development background.
Since our inception in 2003, AVID has grown to be among the leading IT recruiting firms in the area.  This explosive growth has led to a number of awards and recognition.  Inc. Magazine listed AVID three times on their exclusive Inc. 500/5000 Fastest Growing Privately-Held Companies in the US.  AVID was named one of the Leading IT Staffing Agencies in the Northeast by Forbes Magazine and the Boston Business Journal ranked AVID Technical Resources the 7th Fastest Growing Privately-held Company in Massachusetts. AVID Technical Resources has not only been recognized by local and national business and staffing organizations, but also by its most important critics: our clients and candidates. Check out our reviews on Glassdoor, Indeed, and Google here
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