Job Description

Administrative Assistant II - Los Angeles


UCLA CampusCalifornia

Date Posted:


Employment Type:



Marina Cisneros

Recruiter Email:

Job ID:

JN -082022-15219

Job Description

AVID Technical Resources is seeking a Project Coordinator to work onsite at a Health Clinic in West Los Angeles

Assist with Study Research Activities
  1. Perform data entry, and maintain study databases
  2. Identify problems with data collection or entry and discuss
  3. Participate in research meetings, take meeting minutes, transcribe notes and distribute minutes to members
  4. Organize ongoing data collection, as requested, and in accordance to the study schedule
  5. Screen subjects to determine eligibility for study participation
  6. Recruit and Consent study participants in English
  7. Assist with quantitative data analysis
  8. Assist with preparing data for presentations
  1. Serve as a liaison for exchange of information between research staff community-based organizations and agencies
  2. Routine travel to community sites for study tasks and project meetings
  3. Attend research administrative committee/project meetings, take meeting minutes, transcribe notes, and distribute minutes to members.
  4. Develop and maintain databases using Microsoft Word, Access, Endnote, Excel, and/or REDCap.
  5. Operate office equipment (printer, fax machine, photocopier, transcribing machine). Perform basic computer troubleshooting. Monitor supplies and equipment for study sites
  6. Keep complex appointment calendar, schedule and make some or all arrangements for meetings with community stakeholders and special events, including coordinating meetings and conferences.
  • Skill in setting priorities, which accurately reflect the relative importance of job responsibilities.
  • Ability to creatively integrate competing demands into a productive working environment.
  • Skill in verbal communications to clearly convey complex problems in both formal and informal situations.
  • Ability to interact diplomatically and sympathetically with a patient population in varying degrees of health.
  • Skill in assisting with research, planning, development, and implementation of faculty and health professional programs.
  • Skill in coordinating and prioritizing the necessary steps for program implementation by working with the program representative, faculty, and others to determine program needs and establish time, place, and sequence of steps to be taken.
  • Ability to work independently in prioritizing duties, problems, and formulate effective solutions with the program representative.   
  • Ability to work occasional evenings and weekends
  • Ability to format text for continuity.
  • Accuracy and attention to detail
  • Oral and written communication skills to receive and convey information clearly, concisely, and accurately 
  • Ability to set priorities and organize projects through multiple phases

About AVID Technical Resources:
AVID (Applications, Voice, Internet, Data) Technical Resources is a contract and permanent IT recruiting company. Headquartered in Boston with 9 offices around the US, AVID specializes in placing information technology professionals with either an Infrastructure Support or Applications Development background.
Since our inception in 2003, AVID has grown to be among the leading IT recruiting firms in the area.  This explosive growth has led to a number of awards and recognition.  Inc. Magazine listed AVID three times on their exclusive Inc. 500/5000 Fastest Growing Privately-Held Companies in the US.  AVID was named one of the Leading IT Staffing Agencies in the Northeast by Forbes Magazine and the Boston Business Journal ranked AVID Technical Resources the 7th Fastest Growing Privately-held Company in Massachusetts. AVID Technical Resources has not only been recognized by local and national business and staffing organizations, but also by its most important critics: our clients and candidates. Check out our reviews on Glassdoor, Indeed, and Google here
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