Job Description The Sr. Administrative Assistant Location: Boston, Massachusetts Date Posted: 10/19/2021 Employment Type: Permanent Recruiter: Alex Kyllingstad Recruiter Email: alex.kyllingstad@avidtr.com Job ID: JN -102021-14736 Job Description The Sr. Administrative AssistantThe Sr. Administrative Assistant will Provide overall administrative support for assigned functions, and for other components of our client's divisions and its related entities as directed from time to time by the Deputy Executive Director. This is a non supervisory, non exempt position.Job RequirementsExperience At least one (1) year of experience providing executive level administrative support.Preference given to candidates with experience in web-based and face to face meeting preparation, meeting coordination, preparation of scientific minutes, creation of PP presentation, scheduling travel, maintaining an executive’s calendar. Proficiency in MS Word, Power Point and Excel required. Limited travel (when reopened) may be required. Education A Bachelor’s degree preferred from an accredited college or university is preferred. Will consider candidates with administrative work experience. Responsibilities Administrative support to functions performed by the Deputy Executive Director Maintain Deputy Executive Director’s calendars; schedule and confirm appointmentsPrepare agendas and material necessary for meetingsSchedule calls, distribute outlook invitations, coordinate webcast meetingsPrepare and distribute meeting minutesPrepare PowerPoint slidesCoordinate and schedule travel arrangementsPrepare expense reportsDraft and compose routine correspondenceHandle administrative projects for the assigned functionsPrepare miscellaneous reports and correspondencePrepare mailing and shipping labelsPrepare and maintain files for assigned functions Administrative support to staff. Assist in preparation and attendance at key meetings Participate in activities associated with follow up with contacts from key meetingsPerforms other miscellaneous duties as assigned Apply for this job