Job Description

CDI Specialist - Los Angeles



Date Posted:


Employment Type:



Marina Cisneros

Recruiter Email:

Job ID:

JN -112022-15337

Job Description

AViD Technical Resources is seeking an experienced Grants Administrator to work remotely for their Health Care client in Los Angeles

Contract and Grants (C&G) - Pre-Award

1.    Coordinate the flow of grant applications and financial information from proposal to issuance and ongoing management of an active award to close-out.
2.    In collaboration with other ORA (Office of Research Affairs-Radiology) staff and departmental core labs, provide guidance and support to all Radiological Sciences faculty, residents and their research staff in the preparation of research grant proposals, reports and other documents.
3.    Interface with Principal Investigators to provide consultation and expertise regarding grant related issues, assuring scientific, programmatic, and financial outcomes contained within the contract and grant proposal.
4.    Prepare contract and grant forms and on-line templates and, when applicable, assist faculty in composing and editing correspondence for submission to funding agencies with regard to the modification of terms and conditions of awards and other grant related issues such as requests to re-budget, to receive a no-cost time extension, and begin spending prior to award setup, etc.
5.    Assist faculty in the preparation of current forms and on-line templates when applicable and assist faculty in composing and editing correspondence for submission to funding agencies regarding changes in terms and conditions of awards and other grant related issues such as rebudgeting, no-cost time extensions, prior approval to spend funds, etc.
6.    Provide instruction and assistance to investigators in compiling progress reports, JIT documents and close-out reports.
7.    Communicate to Principal Investigators the funding agency regulations and guidelines for purchase of supplies, services, equipment, and travel expenses including rebudgeting of funds.
8.    Track proposal status and sponsored research negotiation progress and ensure all necessary documents are completed and submitted.
9.    Assure that all contract and grant applications are reviewed for appropriateness within the policies of the department, University and various funding agencies.
10.  Maintain current and expired C&G files according to the sponsors’ established guidelines and policies.
11.  Attend all meetings and trainings presented by OCGA (Office of Contract and Grant Administration), EFM, Accounting, Purchasing, etc., as they relate to C&G administration.
12.  Create templates and 'boilerplate' documents to support the proposal development infrastructure; maintain a knowledge base consisting of project descriptions, and research personnel biographies.
Contracts and Grants – Financial
1.    Manage post-award administration, ensuring efficiency in the acceptance of awards and fund administration
2.    Identify expired and over-drafted funds and work with staff in analyzing these funds and developing a strategy to close or clear them.
3.    Analyze and reconcile all financial transactions to University ledgers by comparing approved transactions to those that appear on the ledgers or by using the Query Data Base to access the information.
4.    Analyze and adjust financial discrepancies in contract and grant ledgers by preparing non-payroll transfers of funds, payroll expenditure adjustments, and transfer of funds according to Campus Accounting policies and procedures and funding agency’s regulations and guidelines.
5.    Use SOM/QDB system to prepare monthly status reports for Principal Investigators
6.    Supply an analysis of the current month ledgers indicating the appropriations/expenditures to date
7.    Prepare intermittent revenue/expense projections for accounts using established accounting principles.
8.    Audit all expenditures and ensure that they conform to the awarding agencies specifications, University policies and government regulations.
9.    Review and approve all financial transactions, including requests for change in funding for staff and academic personnel and ensure that all appropriate notifications have been processed.
10.  Prepare and review on-line Purchasing and Accounts Payable transactions based on sound financial management practices notifying preparers in a consistent and documented way of any errors or questions concerning an action.
11.  Analyze and provide final review and report of all gift acceptance forms and gift processing procedures to assure compliance with Gifts and Endowments, Contracts and Grants, and accounting policies and procedures and act as information source and liaison on all questions regarding gifts to the Department.
12.  Compose and type correspondence related to the financial administration of contract and grant accounts. 

About AVID Technical Resources:
AVID (Applications, Voice, Internet, Data) Technical Resources is a contract and permanent IT recruiting company. Headquartered in Boston with 9 offices around the US, AVID specializes in placing information technology professionals with either an Infrastructure Support or Applications Development background.
Since our inception in 2003, AVID has grown to be among the leading IT recruiting firms in the area.  This explosive growth has led to a number of awards and recognition.  Inc. Magazine listed AVID three times on their exclusive Inc. 500/5000 Fastest Growing Privately-Held Companies in the US.  AVID was named one of the Leading IT Staffing Agencies in the Northeast by Forbes Magazine and the Boston Business Journal ranked AVID Technical Resources the 7th Fastest Growing Privately-held Company in Massachusetts. AVID Technical Resources has not only been recognized by local and national business and staffing organizations, but also by its most important critics: our clients and candidates. Check out our reviews on Glassdoor, Indeed, and Google here
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