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Gone are the days technical recruiters only needed to worry about spell check as they fired off rounds of messages to IT job seekers.  Now, IT headhunters are concerned about attachments, tone, and character with the IT staffing industry relying heavily on information technology for communication.  Before you send off that final email, here are some tips to not trip up on the every day message.

Not Personalizing

When you send out an email, try to make it as personable as possible.  The downside of emailing is the lack of tone and physical communication.  Let candidates and hiring managers know they are not sending their messages to a technical recruiting robot by adding personal touch with each response.  When mass mailing, be sure to keep email addresses private and the content relevant to the recipient’s interests.

Pressing Send too Fast

It is safe to say most IT recruiters have sent an email mid-message or forgot to include an attachment.  To catch this glitch, wait until right before you send the email to add all recipients’ contact information.  Check that your attachment is included and that it is the appropriate document.  Also, give the content a quick read through because spell check will not pick up typos that are spelled correctly.  When you are ready to go, hit send!

Relying too Much on Email

Sometimes it is easier to pick up the phone and get a response than send out multiple emails.  Emailing too often can cause confusion and more work.  Also, relying too much on email dulls communication.  Next time you have a quick request, instead of sending off an email, approach the person and ask them about their weekend, then ask for the request.

Email is one of the quickest and most convenient forms of communications at IT staffing agencies, but do not fall victim to these common mistakes!