Administrative Assistant

The ideal candidate is a self-starter who takes ownership, communicates effectively, and is comfortable working in a fast-paced environment with a variety of responsibilities. This is an opportunity for someone who wants to make an impact, develop new skills, and grow within an organization.

Key Responsibilities

• Serve as a primary point of contact for routine questions and requests from internal stakeholders and visitors.
• Provide professional, welcoming front-office and customer service support.
• Coordinate meetings, appointments, and other office activities.
• Provide backup administrative and calendar support to executive-level staff.
• Assist with meeting technology and troubleshoot basic equipment issues.
• Maintain office equipment, supplies, shared spaces, and general office organization.
• Process purchase orders and assist with purchasing activities.
• Reconcile corporate credit card expenses and other administrative expenses.
• Manage routine email communications and administrative correspondence.
• Order and maintain office and kitchen supplies.
• Assist with planning and coordinating department events and special activities.
• Support temporary or student employees by assisting with scheduling, assigning hours, and reviewing timesheets.
• Complete special projects and administrative assignments as needed.
• Identify opportunities to improve office processes and take initiative to add value.
• Work collaboratively with leadership and administrative staff on various projects and priorities.

• 2+ years of relevant professional administrative or office experience.
• College degree is not required.
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable interacting with a wide range of personalities and professional levels.
• Strong customer service and interpersonal skills.
• Ability to troubleshoot basic office and meeting technology.
• Self-motivated with the ability to work independently and take ownership of responsibilities.
• Flexible, enthusiastic, and willing to take on new responsibilities as needed.