Administrative Assistant, Palo Alto, CA

Requirements

●        Serve as the primary point of contact and gatekeeper for the Managing Director

●        Manage complex calendars, schedule meetings, and coordinate logistics to maximize productivity for the executive and team.

●        Support program managers and senior program managers with special projects and strategic initiatives.

●        Plan and execute offsites and events, including sourcing venues, coordinating catering, and overseeing all logistical details.

●        Prepare reports, correspondence, and presentation materials to support executive and program objectives.

●        Oversee financial operations by processing invoices, tracking expenses, and ensuring alignment with budget guidelines.

●        Advanced computer skills and demonstrated experience with office software and email applications.

●        Proven success in following through and completing projects.

●        Excellent organizational skills and attention to detail.

●        Excellent verbal and written communication skills.

●        Excellent customer service and interpersonal skills.

●        Ability to prioritize, multi-task, and assign work to others.

●        Ability to take initiative and ownership of projects.

●        Ability to routinely and independently exercise sound judgment in making decisions.