Administrative Assistant, Palo Alto, CA

Requirements

• Responsible for the following; prepare, process, and track purchase orders for necessary supplies and equipment required for research activities.
• Coordinate and manage the reservation of classrooms and study spaces for student use, ensuring that all bookings meet the students’ scheduling needs.
• Handle the reimbursement process for the Principal Investigator and her research team, which includes collecting receipts, submitting reimbursement requests, and ensuring timely payments for research-related expenses.
• Coordinate with vendors to arrange services or products needed for research projects, while also addressing and resolving any conflicts or issues that arise to maintain smooth operations.
• Minor updates on company website with new content, such as events and announcements, to keep the information current and accessible to the public and stakeholders.