Job Description

Project Coordinator



Date Posted:


Employment Type:



Mohamed Barami

Recruiter Email:

Job ID:

JN -092023-15714

Job Description

Project Coordinator

The Project Coordinator (PC) assists with all projects, tasks, assignments, and communications related to Grants and Contracts Administration. This is an exempt position.

Job Requirements

  • A minimum of three (3) years of administrative and/or customer service experience, preferably in a clinical research setting.   Experience with federal grants administration is preferred.
  • Understanding and/or exposure to the grant writing process and clinical research funding mechanisms is preferred.
  • Experience with medical billing or coverage analysis is a plus.
  • Strong computer skills with proficiency in MS Office and other related systems applications
  • Knowledge of Good Clinical Practices (GCP) and understanding of ICH/FDA guidance for Good Clinical Practice (GCP) is helpful
  • Previous work experience with membership-based organizations is helpful
  • Experience or education in medical or scientific areas is an advantage, particularly oncology
  • Previous experience in clinical trials preferred

  • A Bachelor's degree from an accredited college or university and/or relevant professional experience

    • Working with the Senior Director and other administrative staff, assist with preparation of new grant submissions, recompeting submissions, and progress reports.
  • Assist with tracking and completion of all grant submission requirements, including narrative sections, budgets, and related administrative materials.
    • Assist the Senior Director with outlining submission requirements and setting timelines.
    • Prepare request emails to department managers and/or committee chairs for narrative sections and update Master draft documents as edits are received.
    • Work with programmers to create grant tables and obtain data from the database for completion of grant or progress report submissions.
    • Assist with coordination and tracking of subrecipient materials, including budgets and administrative documents.
    • Work with the publications team to ensure grant-related publications are properly cited, credited to the correct grant, and meet NIH Public Access Requirements.
  • Assist with drafting, issuing and negotiating subaward agreements and amendments.

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